Wednesday, March 11, 2015

Company Admins: Getting started with English Assessment Corporate Module

English language certificateCompanies, organisations and schools use TrackTest Company Module for English assessment of students, employees and job candidates.

Here is a collection of  useful links from our blog for company administrators.

ENGLISH TEST USERS IMPORT:

Choose how you want to import users into your account
3 Ways how to get English test users into the company account

If you decide to import your employees from excel, here is how to do it:
Bulk import of users from excel

If you cannot use emails for invitations, you can use a dedicated company voucher. Users create their account and apply your voucher at the payment gate. If this model fits you best, simply request a creation from your TrackTest account manager.

Alternatively, you can set-up an e-mail and password for each user individually:
Optional password for TrackTest English Assessment users

INVITE TO ENGLISH TEST VIA E-MAIL:

When you have users in your account, simply select users and click the button Invite to test. You will have a chance to edit the text in e-mail (e.g. you can advise users which level they should pick if applicable). At the end of this e-mail, the system adds also the link to the test. Users are automatically logged into their account with one click:
How e-mail invites work.

Invitations are sent from an e-mail: invite@tracktest.eu It is recommended to add this address to the contact list or safe sender list in users e-mail client to avoid ending in Spam folder.
Admins can decide to add themselves on Cc so they will get a copy of each e-mail (expect to receive 100 e-mails when you invite 100 people).

Users can do any of six CEFR levels. The Same level can be repeated after one month (different questions are generated). If users do not know which level to start with, they can make an optional quick pre-test: free English placement test- how it works

USING GROUPS:

When you have your users imported, you can optionally assign them into groups (departments, classes, etc.). One user can be assigned to more groups (e.g. in the group Sales as well as the group NewStarter)
How to use English groups for classrooms

and optionally assign a group administrator to them (for example their manager or teacher)
Group admins- what they can do

RESULTS:

English tests results can be found on the Results page . They can be filtered there or exported to excel.
English test results page in Company module

If the admin is interested in the individual user details, this can be found clicking on username/e-mail (including full test history, progress chart and weaknesses feedback (things to improve in English).
Ad-hoc company or group analysis of language weaknesses can be also provided upon request.

ARCHIVE USERS:

Archived users cannot access their profile and are not shown in the default view in Company Users and Results tables (among active users).
They can be always found using the filter Archived in the Status column. If needed, admin can also re-activate these users individually or multiple users at once.

PROLONG USERS AFTER 12 MONTHS:

After 12 months from the first completion of the test, user status changes to Expired so they cannot start new tests. If you want to continue monitoring their progress, you prolong their licence using your available credit.

Check also our video tutorials: 

If you have any questions, do not hesitate to contact your account manager assigned to you after your company registration for the English test